Refund Policy (Newcastle Village Minor Hockey Association)

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2022/2023 Refund Policy


Membership Fees and Refund Policy 

 

1. Membership Fees include registration fees and Rep team fees. Rep team fees only apply to those players choosing to play NVMHAI Rep hockey. 

 

2. Registration fees shall be established annually by the Budget Committee and approved by the Board prior to the Annual General Meeting. 

 

3. Registration fees are fully refundable up to September 30th, 2022. 

 

4. A minimum charge of $25 will apply for any registration fee refund issued after October 1,2022 and the amount to be refunded will be prorated by the Treasurer with the approval from the Board of Directors.

 

5. Registration fees for any unexpired term of membership are not refundable after November 1st, 2022

 

6. Registration fees must be paid in full in order to participate in NVMHAI Rep tryouts. 

 

7. No player shall be removed from a team without the permission of the NVMHAI Board of Directors (the Board). A coach needs to make a formal (written) request to the Board to remove a player. 

 

8. Rep/AE team fees will be established by October 1st, 2022 and shall be paid in two installments: 

a) First Installment, no later than October 15th, 2022


b)
Second Installment no later than December 1st, 2022

 

9. For the purpose of this article, refunds will only apply to fees paid.
a) Any fundraising participation or monies WILL NOT be included in the calculation of any refund. 

b)
Rep/AE teams receiving funding from “sponsors” need to be approved by the Sponsorship Rep. Sponsorship cheques are to be made payable to NVMHAI, not directly to the team or team rep and in return the team will receive a credit on their NVMHAI Rep Fee. NO refunds will be given for outside sponsorship without consent of the Board of Directors. 

 

10. Rep/AE team fees for any unexpired term of membership are not refundable by the NVMHAI. Refunds of Rep/AE team fees will be payable from the Rep/AE team’s own funds and will be based on the attached schedule through collaboration with the team rep and the NVMHAI Treasurer. 

 

11. If a player quits or is removed from the team for just cause, the following penalties/refunds will be assessed:

 

12. If the program is shut down for public health reasons we are offering a prorated refund to all affected players based on the number of ice times used and the date of closure by the public health unit. PaySafe fee and the OMHA insurance fees will not be refunded.  (Feb 12 - Clarification added: The assessment will occur at the end of the season to look at overall season layout (ie. we would look at total ice time, was season extended, etc) 

 

Withdrawals:

Withdrawals from the season prior on or before
September 30,2022 will receive a 100% refund of the overall registration fees paid minus the Paysafe fee. All future pre-authorized payments must be cancelled.

 

Withdrawals from the season on or before October 31,2022 will  receive a 50% refund of the overall registration fees paid minus the current PaySafe fee and the OMHA insurance. These fees will not be refunded.  All future pre-authorized payments must be cancelled.

 

Withdrawals from the season on or before November 30,2022 will receive a 15% refund of the overall registration fees paid minus the PaySafe fee and the OMHA insurance. These fees will not be refunded. All future pre-authorized payments must be cancelled.

 

 

All refunds will follow this structure, regardless of registration date.


The OMHA Insurance fee–  is $43.20 per player.


The PaySafe Fees are $2.60 per $100 registration fee paid (2.1% of total plus $0.20 per transaction plus HST).

 

**Should we be unable to fill a program, NVMHAI reserves the right to cancel the program and provide the participants a prorated refund based on number of ice times used. 

 

 

How To Get a Refund:


Please complete the Refund request form (link below). All refunds will be reviewed by the treasurer and registrar.

The online form must be completed in order to get a refund. 

 

If you have pre-authorized payments please tick the box these need to be cancelled by the registrar 2 days prior to the 15th.


Refunds may take a little more time than normal to be issued. 


Cheques will be mailed out based on the information provided on the online form. 


If you have any questions, please email us at [email protected].

 

This refund policy only pertains to fees paid to the League and does not include fees paid to play Rep or AE hockey.

                                

Click to access our Refund Request Form.


Printed from newcastlestars.com on Monday, December 5, 2022 at 6:38 PM