Refund Policy (Newcastle Village Minor Hockey Association)

PrintRefund Policy
Membership Fees and Refund Policy  

1. Membership Fees include registration fees and Rep team fees.  Rep team fees only apply to those players choosing to play NVMHAI Rep hockey.  
2. Registration fees shall be established annually by the Budget Committee and approved by the Board prior to the Annual General Meeting.  
3. Registration fees for any unexpired term of membership are not refundable after November 1st.  
4. Registration fees must be paid in full in order to participate in NVMHAI Rep tryouts. 
5. Rep team fees will be established by October 1st and payable to the NVMHAI by October 31st.  Rep team fees will be one single payment by the Rep team.  Each Rep team is responsible for collecting the fees from each family with a player on the Rep team. 
6. Rep team fees for any unexpired term of membership are not refundable by the NVMHAI.  Refunds of Rep team fees will be determined by the respective Rep team and payable from the Rep team’s own funds. 
7. After receiving a written request, the Board of Directors may, in its sole discretion, grant a request for a refund of registration fees in extenuating circumstances as defined in section 9 of this policy. 
8. The Board of Directors may, in its sole discretion, grant a request for a refund of registration fees in extenuating circumstances defined as follows: a) as a result of injuries the player cannot complete the season and a doctor’s note is provided; or b) a player moves out of the NVMHAI area and is unable to complete the season. 
9. After receiving a written request, the Board of Directors may be called upon to settle a dispute regarding the refund of Rep team fees when the Rep Team and a member requesting the refund cannot come to agreement.  The decision of the Board of Directors regarding the refund of Rep team fees is binding.  
10. A minimum charge of $25 will apply for any registration fee refund, and the amount to be refunded will be prorated by the Treasurer with the approval from the Board of Directors
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